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A reference letter is used to endorse someone and provide an overview of their skills, ability, knowledge, and character. These messages are often required as part of a job or academic application.

Since a reference letter is one of the few pieces of an application that isn't straight provided by the candidate, it can carry a lot of weight. Letter readers look to references for insight into a candidate. The template below shows the format of a typical reference letter.

How to Format a Reference Letter of the alphabet

This reference letter format shows the structure for a typical reference letter. Your letter should provide information on your connection with the person you lot are recommending, why they are qualified, and the skills they have.

The following format is appropriate for an employment reference or as a reference for graduate school. Utilise this equally a guide for writing your own personalized reference letters, making sure all relevant information is included.

You should also review samples of reference messages for advice on how to word your reference letter.

When using a format or a sample letter, remember to exist flexible. Yous can add or remove paragraphs to fit the needs of the detail reference letter of the alphabet.

Tips for Writing a Reference Letter

First, when asked to write a reference letter of the alphabet, think carefully earlier agreeing. Just say yep if you feel you can write a stiff reference letter for the candidate.

If you do not feel comfortable writing a letter in back up of a person's application to a job or school, you lot can politely decline to be a reference. Once you decide to write the letter, make it as specific as possible.

What to Include in the Letter

When writing a reference letter referring a candidate for a detail chore opening, the letter should include information on how the person's skills match the position they are applying for. Ask for a copy of the job posting and the person'south resume so you can target your reference alphabetic character.

Yous can too ask the person if in that location are any detail points they'd similar you to cover in the letter.

Similarly, when writing a reference letter for a candidate for graduate school, yous should exist able to explain why the pupil is a good fit for that detail program. Ask for some details on the program as well as a copy of the person's resume or CV and then you lot can target the alphabetic character accordingly.

Reference Letter Format Case

Contact Information

When you are writing a hard copy letter to be mailed, uploaded, or sent every bit an attachment, include your contact information and the recipient's proper name at the tiptop of the alphabetic character. If you are sending an electronic mail reference, include your contact data in your signature.

Field of study

If you're sending an electronic mail reference, list the name of the person you're writing a reference for in the subject line:

Subject area: Reference for FirstName LastName

Salutation

If you are writing a personal letter of reference, include a salutation (Dear Dr. Smith, Love Mr. Jones, etc.). If you are writing a general reference letter of the alphabet, say "To Whom Information technology May Business organisation" or simply don't include a salutation.

Paragraph 1

The showtime paragraph of the reference letter explains your connexion to the person you are recommending, including how y'all know them, how long yous have known them, and why y'all are qualified to write a reference letter to recommend them for employment or graduate school.

Paragraph 2

The second paragraph of the reference letter of the alphabet contains specific information virtually the person you are recommending, including why they are qualified, what they tin can contribute, and why you lot are providing a reference alphabetic character. Be certain to use specific examples to speak to their qualifications. If necessary, use more than one paragraph to provide details.

Summary

This section of the reference letter (typically right before the conclusion) contains a cursory summary of why you lot are recommending the person. Land that you "recommend without reservation" or "highly recommend" the person or something like.

Conclusion

The concluding paragraph of the reference letter contains an offering to provide more than information. Include a phone number within the paragraph. Besides include your phone number and email address in the return address section of a hard copy letter or, if you're sending an email, underneath your proper name in the signature.

See a sample signature for a difficult re-create letter below:

Sincerely,

Signature

Writer Name
Title

Reference Letter of the alphabet Template

Download the reference letter template (compatible with Google Docs and Word Online) or see beneath for more examples.

 @ The Balance 2020

Sample Reference Alphabetic character (Text Version)

Bob Johnson
219 Addison Route
Sioux Falls, SD 09069
555-555-5555
bob.johnson@email.com

July 9, 2020

Janice Smith
Marketing Director
ABS Marketing
10 Miles Route
Stanford, NC 11289

Beloved Ms. Smith:

It's my pleasance to recommend Linda Barron for the position of marketing manager at your visitor. Ms. Barron and I worked together for just over two years when she was a marketing coordinator in my department at XYZ company.

During her time at XYZ, Ms. Barron was diligent and insightful. She was eager to both learn and implement marketing strategies. Ms. Barron mentioned to me that this prospective role at your company would involve leading initiatives aimed at growing prospect lists. She's remarkably well-suited for that task. At XYZ, with help from our whole team, Ms. Barron organized and led our e-learning campaign, geared toward getting prospects in the door. The campaign was a tremendous success.

I recommend Ms. Barron without reservations — she'd be a stellar add-on to your company. Please do not hesitate to reach out with any questions. You can attain me at this electronic mail accost or at (555) 555-5555

Sincerely,

Bob Johnson (signature difficult copy letter of the alphabet)

Bob Johnson

Reference Letter Examples

Review reference letter of the alphabet samples for a variety of professional and personal circumstances to use as a starting point for your own correspondence.

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Source: https://www.thebalancecareers.com/reference-letter-format-2062929

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